Policy and Procedure for Faculty Applying for Grants

To ensure that campus grant activity is communicated to the appropriate parties, please follow these procedures when applying for grants:

• Notify Academic Affairs and your department chair of your intent.
• Fill out a proposal approval form, which will automatically be sent to the director of foundation and corporate relations and the following individuals:
  Vice president for academic affairs: reviews overall ramifications and effects on the college, including future budgets.
  Vice president for finance and administration: serves as checkpoint to be certain budget is complete and realistic.
  Vice president for college relations: reviews for appropriate format and relationship to overall fund raising efforts of the college.
  President: reviews proposal and signs cover letter (if required).
• Once approved, the director of corporate and foundation relations will assist you in the preparation of proposals by:
  • Providing institutional information.
  • Editing, copying, filing and other final production work.
• After completing the grant proposal, submit all proposal materials to the director of corporate and foundation relations.
• Proposal submittal:
  • Grants that would be directly awarded to the applying faculty member will be submitted by that faculty member.
  • Grants that would be awarded to Linfield College will be submitted by the director of corporate and foundation relations.

Please allow 10 business days for review and approval. Proposals allowing less time cannot be guaranteed approval.


GRANT NOTIFICATION

Government grants: If you received a government grant, deliver the grant award check to
the Accounting office and a copy of the grant award and accompanying materials
to College Relations and Academic Affairs.

Non-government grants: If you received a non-government contribution, the grant award
check and copies of accompanying materials must be delivered to College Relations
for deposit, acknowledgment, and reporting. Another set of copies should be provided
to Academic Affairs.

Reporting: Faculty are responsible for completing all required grant reports in
coordination with College Relations. Reports will be submitted to College Relations
for review before being submitted to the funding agency.

Please allow 5 business days for review and approval of reports.

ADDITIONAL INFORMATION

For more information about faculty grants opportunities, please contact Catherine Jarmin Miller, director of corporate and foundation relations, by email or at 503-883-2494.