Policy & Procedures for Faculty Applying for Grants

To ensure that campus grant activity is communicated to the appropriate parties, please follow these procedures when applying for grants:

1. Get approval from your department chair.
2. Notify Academic Affairs of your intent.
3. Fill out a project summary form which will automatically be sent to the director of corporate and foundation relations.
4. The director of corporate and foundation relations will assist you in the preparation of faculty-initiated proposals by:
• Reviewing proposal ideas and reworking an idea into proposal form.
• Identifying funding agencies.
• Providing institutional information.
• Contacting Academic Affairs for budget development assistance.
• Editing, copying, filing and other final production work.
5. After completing the grant proposal, submit your proposal to the director of corporate and foundation Relations, who will route it for review and approval to the following individuals:
• Department chair: responsible for content approval in light of feasibility in the department.
• Appropriate dean: reviews overall ramifications and effects on the college, including future budgets.
• Vice president for finance and administration: serves as checkpoint to be certain budget is complete and realistic (e.g., whether overhead expenses are budgeted).
• Vice president for college relations: reviews for appropriate format and relationship to overall fund raising efforts of the college.
• President: reviews proposal and signs cover letter (if required).
6. Proposal submittal:
• Grants that would be directly awarded to the applying faculty member will be submitted by that faculty member.
• Grants that would be awarded to Linfield College will be submitted by the director of corporate and foundation relations.

Please allow 10 business days for review and approval. Proposals allowing less time cannot be guaranteed approval.


GRANT NOTIFICATION

• Government grants: If you received a government grant, deliver the grant award to the Accounting office and a copy of the grant award to College Relations and Academic Affairs.
• Non-government grants: If you received a non-government contribution, it must be delivered to Academic Affairs and to College Relations for deposit, acknowledgment, and reporting.
• Reporting: Grant principal investigators and project managers are responsible for completing all required grant reports in coordination with College Relations. Reports will be submitted to the responsible division vice president and College Relations for review before being submitted to the funding agency.

Please allow 5 business days for review and approval of reports.


ADDITIONAL INFORMATION

For more information about faculty grants opportunities, please contact Catherine Jarmin Miller, director of corporate and foundation relations, by email or at 503-883-2494.